As approved by the Academic Council on 4/11/68, and ratified by the Board of Trustees on 5/16/68; including
amendments approved by the Senate on 12/17/70, 3/18/71, 5/23/74, 5/4/78, 11/10/83 and 10/27/88, concurred in by the Academic Council 1/8 and 4/2/71 and 9/27/74, ratified by the Board of Trustees on 1/12 and 4/13/71, and 10/8/74; and modified by referendum on 6/5/78, 2/17/84, 11/22/88 and 2/4/94.
As approved by the Academic Council on 4/11/68, and ratified by the Board of Trustees on 5/16/68; including
Article I SECTION A. There is established a Senate of the Academic Council which, subject to the provisions for review and referendum set forth in Article V, shall have the same functions as the Academic Council. Article II: Composition of the Senate SECTION A. Elected Members The Senate shall consist of elected representatives of the Academic Council (hereinafter referred to as Representatives) and ex officio members. Each Representative shall have one vote. SECTION B. Ex Officio Members The President of the University, the Provost, the Deans of the seven Schools, the Academic Secretary, and other key academic administrators as deemed appropriate by the Senate1 shall be ex officio members of the Senate without vote. SECTION C. Principles of Apportionment2 The following principles shall control the apportionment of Representatives in the Senate:
SECTION A. There is established a Senate of the Academic Council which, subject to the provisions for review and referendum set forth in Article V, shall have the same functions as the Academic Council.
Article II: Composition of the Senate
SECTION A. Elected Members
The Senate shall consist of elected representatives of the Academic Council (hereinafter referred to as Representatives) and ex officio members. Each Representative shall have one vote.
SECTION B. Ex Officio Members
The President of the University, the Provost, the Deans of the seven Schools, the Academic Secretary, and other key academic administrators as deemed appropriate by the Senate1 shall be ex officio members of the Senate without vote.
SECTION C. Principles of Apportionment2
The following principles shall control the apportionment of Representatives in the Senate:
SECTION D. Election of Representatives and Alternates
Article III: Organization and Rules
SECTION A. Rules
The Senate shall promulgate its own rules for the conduct of its business and the execution of functions committed to it, except that:
The Senate shall hold regular meetings at least monthly during the Academic Calendar Year. Regular meetings are not to be held during the months of July and August.
Special meetings may be called at any time during the year pursuant to a procedure promulgated by the Senate.
A majority of the Representatives shall constitute a quorum at all meetings of the Senate, whether regular or special. A majority of those present and voting shall be required to carry any action.
Meetings of the Senate shall be open to all members of the Academic Council, but normally only members of the Senate shall have the privileges of the floor.
All decisions of each Senate meeting and the votes by which the decisions were taken shall be reported in writing to every member of the Academic Council within seven days after the meeting.
SECTION B. Chair
The Senate shall elect a Chair from its Representatives, to serve a term of one year. The Chair shall be eligible for re-election to a second term subject to continued membership as an elected member. The Chair shall preside over the Senate and chair the Steering Committee and serve as voting ex officio member on the Planning and Policy Board.4 In the absence of the Chair the duties shall be performed by another member of the Steering Committee.
SECTION C. Academic Secretary
The Academic Secretary to the University shall serve ex officio as Secretary of the Senate, of the Steering Committee, of the Committee on Committees, and of the Planning and Policy Board, keeping minutes of the meetings, issuing calls for meetings, and performing other duties in keeping with the position of Secretary.
SECTION D. The Steering Committee
The Senate shall elect from its Representatives four members in addition to a chair to serve on a Steering Committee. In addition, the President of the University or designee, normally the Provost, and the Academic Secretary shall serve as ex officio members of the Steering Committee without vote. The responsibilities of the Steering Committee shall include;
SECTION E. Election of Chair and Steering Committee
Each year in Spring Quarter the newly elected and continuing members of the Senate shall, by written ballot, elect the Chair and other members of the Steering Committee for the following year. The incumbent Committee on Committees shall present from the newly elected and continuing members of the Senate two nominations for the Chair of the Senate and at least eight nominations for the remaining four positions on the Steering Committee. Write-in candidates shall be in order. The Chair shall be voted upon first. A majority of the Representatives voting shall be required to elect. If no candidate for the Chair receives a majority vote, a runoff election shall be conducted before the end of the academic year. A Steering Committee that does not sufficiently represent the major constituencies may co-opt one or more additional members from among the elected alternates or other members of Senate5. The new Chair and Steering Committee shall take office September 1.
SECTION F. Committee on Committees
The Committee on Committees shall consist of seven members of the Senate appointed by the Steering Committee for one-year terms. In its capacity as a Committee-Elect, the new Steering Committee shall, promptly after its election, appoint the Committee on Committees, which, as a Committee-Elect, may appoint or nominate members of Committees for the next academic year if those appointments have not yet been completed by the previous outgoing Committee on Committees6. It shall take office September 1.
The functions of the Committee on Committees shall be these:
SECTION G. Planning and Policy Board of the Senate4
The Planning and Policy Board comprises nine voting members. Seven members from among the entire Academic Council membership; are appointed by the Committee on Committees of the Senate to serve three-year terms. The current and most recent chair of the Senate also serve as members, rotating after two years. The Vice Provost for Institutional Planning and the Academic Secretary serve as ex officio members. Among the PPB's charged duties are to articulate the academic vision and mission for the University; to examine long-term trends and their implications for the University; to formulate academic policy issues for consideration by the faculty; and to function as an informal advisory group for the President and Provost, whenever they may so desire.
Article IV: Committees of the Academic Council
SECTION A. Committee Structure
The committee structure shall comprise the Senate Committees (the Steering Committee, the Committee on Committees, the Planning and Policy Board of the Senate), and such standing and ad hoc committees of the Academic Council as the Senate shall from time to time create.
SECTION B. Standing and Ad Hoc Committees
Membership of standing and ad hoc committees of the Academic Council shall conform to the following:
Article V: The Academic Council and its Relation to the Senate
SECTION A. Meetings of the Academic Council
The Academic Council shall hold one regularly scheduled meeting annually, at which time the Council shall receive a report from the President of the University and a report of Senate discussions and decisions. Special meetings of the Council may be held at the call of the President or by action of the Council. In addition, special meetings of the Council shall be called by the Academic Secretary in accordance with the provisions of Section B of this Article.
SECTION B. Council Review of Senate Decisions
Any decision of the Senate shall be made an agendum for an Academic Council meeting if requested by a petition signed by at least:
The petition must be presented to the Academic Secretary within three weeks after the decision in question is taken.
Upon receipt of a valid petition, the Academic Secretary shall set the petition for consideration by a meeting of the Council. In deciding whether to call a special meeting or to place the petition on the agenda of the next regular Council meeting, the Academic Secretary shall consider, in addition to the calendar, the importance of a rapid Council review as perceived by the petition's proponents and the Senate Steering Committee. If the next regular meeting of the Council is scheduled more than four weeks after the date on which the petition is presented to the Academic Secretary, a special meeting shall be called on demand of the proponents of the petition.
Written notice of convocation of any special meeting of the Academic Council shall be dispatched to all Council members not less than one week prior to the meeting.
Subject to the provision for automatic review of decisions taken at Council meetings, as prescribed in Section D, Paragraph 4 of this Article, the Council may take any action it deems appropriate on the Senate's decision(s) specified in the notice of convocation. If no action is taken, the decision in question stands.
SECTION C. Procedure
If fewer than twenty percent of the members of the Academic Council are present, the meeting shall not take any official action, and any petition on the agenda for that meeting shall expire.
Agenda of the Academic Council may include the following:
Decisions made at an Academic Council meeting shall be limited to items a and b above. Items c, d, and e may be discussed but no decisions on them, other than referral to the Senate, shall be made.
The President of the University, or a representative of the President, shall preside over all meetings of the Council.
SECTION D. Referenda
On petition of at least one-third of the Senate Representatives, a mail referendum shall be submitted to all members of the Academic Council asking whether they approve or disapprove the Senate decision specified in the referendum. Such petitions must be presented to the Academic Secretary no later than three weeks after the decision in question is taken. Members of the Senate have the option of presenting written arguments of reasonable length which shall be delivered with the referendum to the Academic Council members. The Senate decision shall stand unless disapproved by a majority of those voting.
If, on a given Senate action, petitions for both a mail referendum and an Academic Council meeting are presented, a meeting of the Academic Council shall be convoked to adopt a ballot for the mail referendum on the question under review; the meeting shall not otherwise determine the question; and the mail referendum shall be held. Members of the Senate shall have the option of presenting written arguments of reasonable length, either on their own behalf or on behalf of individual constituents in the
An Academic Council meeting may by majority vote order a mail referendum on any question which, under Section C, Paragraph 2 of this Article, is properly before the meeting for decision.
For every decision taken at an Academic Council meeting that would set aside or modify a Senate decision pursuant to Section B of this Article, a mail referendum shall be submitted to all members of the Academic Council asking whether they approve or disapprove the Council decision. If in that referendum a majority of those voting approves the Council decision, that action shall stand as the official decision of the Council; if not, the previous action of the Senate shall stand as the official decision of the Council.
Article VI SECTION A. Amendments This document may be amended by either:
SECTION A. Amendments
This document may be amended by either:
Senate Action on recommendation of the Senate Committee on Reapportionment, 1/7/93.
When a school has an elected policy-making body, that School may allocate its Senate seats on a basis other than provided in Section C-2 by a decision of that policy body, subject to confirmation by mail ballot of the Faculty of the School.
Senate Action on recommendation of the ad hoc Committee on the Structure and Functions of Standing Committees of the Academic Council (STANCOM), 4/2/92, and renewed on 4/4/96.
Steering Committee Action, 5/14/92: responding to earlier change in the election of Steering Committee members.
Change was made by CoC in 1993 to the time frame of appointments; earlier nomination of committee members is to accommodate appointments before summer break.